The Operating System for Nanny Agencies
Everything your agency needs to recruit, onboard, manage, match and place candidates in one secure platform.
Built for agencies — never instead of them.
Built from real agency experience
Created by a professional nanny with over 13 years of childcare experience who went on to build a nanny agency.
Designed specifically for nanny agencies
Purpose-built for candidate registration, compliance, matching, placements and day-to-day agency management—not a generic CRM adapted for childcare.
Built to support agencies, not replace them
NANA OS removes admin, keeps everything organised and gives agencies the tools to deliver a better service. Your agency always makes the decisions.
Our story
Why NANA OS Exists
Created by a professional nanny with over 13 years of childcare experience who went on to build a nanny agency.
After running the agency for 18 months it became clear there wasn't software built specifically for nanny agencies.
Existing systems required multiple subscriptions, spreadsheets and manual administration.
NANA OS was created to solve those real operational challenges and support agencies—not replace them.
Platform
One platform for the whole agency workflow
Every module exists because a nanny agency needed it — not because a CRM template included it.
Candidate Management
Your whole register, filtered by status, availability and compliance readiness.
Client Management
Families, children, requirements and vacancies together in one workspace.
Vacancy Management
Every vacancy with its shortlist, interviews and current stage.
Matching
Suitability scoring against location, hours, salary and experience.
Placements
Offers, start dates, fees, invoices and follow-ups tracked end to end.
Compliance
Enhanced DBS, Right to Work, first aid and safeguarding with expiry reminders.
Tasks
Follow-ups, renewals and interview prep, prioritised for the day ahead.
Revenue
Placement fees, average fee and banked revenue in pounds sterling.
AI Assistant
Summaries, compliance reminders and email drafts — your team still decides.
Analytics
Agency health, compliance due, revenue and today's tasks in a single morning glance.
Candidate journey
The path every candidate follows
NANA OS tracks each stage automatically, so your team always knows exactly where a candidate stands.
- 01
Candidate registers
- 02
Agency Review
- 03
Compliance
- 04
Matching
- 05
Interview
- 06
Offer
- 07
Placement
- 08
Follow-up
Why we're different
Generic CRM vs NANA OS
Generic tools ask you to build childcare recruitment yourself. NANA OS ships with it.
Product tour
See NANA OS in Action
Every screen below is the real NANA OS — captured from the live platform, not a mock-up.
Dashboard
Agency health, compliance due, revenue and today's tasks in a single morning glance.
Candidate Register
Your whole register, filtered by status, availability and compliance readiness.
Candidate Profile
Qualifications, experience, availability and documents on one shareable candidate record.
Candidate Timeline
Every milestone from registration to placement, recorded automatically.
Candidate Registration
A branded, mobile-first registration candidates complete in their own time.
Client Workspace
Families, children, requirements and vacancies together in one workspace.
Jobs
Every vacancy with its shortlist, interviews and current stage.
Matching
Suitability scoring against location, hours, salary and experience.
Placements
Offers, start dates, fees, invoices and follow-ups tracked end to end.
Compliance
Enhanced DBS, Right to Work, first aid and safeguarding with expiry reminders.
Revenue
Placement fees, average fee and banked revenue in pounds sterling.
Tasks
Follow-ups, renewals and interview prep, prioritised for the day ahead.
AI Assistant
Summaries, compliance reminders and email drafts — your team still decides.
Security
Your data stays yours.
Encrypted connections
All traffic is encrypted in transit.
Secure document storage
Private storage, shared only via short-lived signed links.
Agency-only access
No agency can ever see another agency's information.
Candidate consent recording
Explicit GDPR consent captured and retained.
Role-based permissions
Owner, administrator, recruiter, compliance and read-only.
GDPR conscious by design
Purpose-limited collection, retention and deletion.
Audit logs
Sensitive actions recorded with who, what and when.
Secure backups
Managed, encrypted backups of your agency data.
Independent penetration testing is planned; this page will be updated once completed. Read our security overview
Who is it for?
NANA OS grows alongside your agency
Start with one desk and the essentials. Add team members, branding and pipelines as you scale — the workflow never changes underneath you.
Start-up nanny agencies
Launch with professional onboarding, compliance and branding from day one — no spreadsheets to outgrow later.
Growing agencies
Add consultants, split desks and keep every candidate and client record consistent as volume climbs.
Established agencies
Replace scattered tools with one audited system, and prove compliance quickly when clients ask.
Boutique recruitment businesses
Deliver a white-labelled, high-touch experience with your own logo, colours and templates.
Benefits
What agencies get back
Spend less time on admin
Automations replace re-typing and chasing.
Never lose candidate paperwork
Documents stored securely against the profile.
Know where every placement stands
Offer to six-week follow-up, tracked.
Professional onboarding
A branded registration candidates trust.
One secure system
No more spreadsheets, inboxes and drives.
Designed by recruiters
Built from real agency workflow, not theory.
Mobile friendly
Run your desk from a phone between viewings.
Compliance confidence
Expiry reminders before checks lapse.
How it works
From set-up to placement in eight steps
Create your agency
Invite candidates
Candidates complete secure registration
Verify compliance
Add clients
Match
Place
Track everything
Pricing
Simple plans that scale with your desk
Pricing is being finalised ahead of launch. Book a demo and we'll confirm the right plan for your agency.
Starter
For new agencies finding their first placements.
Coming Soon
- 1 team member
- Up to 50 candidates
- Secure candidate registration
- Compliance tracking
- Client & vacancy records
- Email support
Professional
For growing agencies running a busy desk.
Coming Soon
- Up to 5 team members
- Unlimited candidates
- Matching engine
- AI assistant & summaries
- Placement & invoice tracking
- Agency branding & PDFs
- Priority support
Enterprise
For established agencies with multiple desks.
Coming Soon
- Unlimited team members
- Multiple branches
- Advanced roles & permissions
- Audit trail & data exports
- Onboarding & migration help
- Dedicated account manager
Testimonials
What agencies will say
NANA OS is preparing for launch with a small group of UK nanny agencies. Their feedback will appear here.
Reserved for a verified review from a UK nanny agency using NANA OS.
Reserved for a verified review from a UK nanny agency using NANA OS.
Reserved for a verified review from a UK nanny agency using NANA OS.
Running a nanny agency and happy to share your experience? Get in touch
FAQ
Questions agency owners ask
Ready to spend less time on admin?
Book a personalised demo and discover how NANA OS can support your agency.